Minutes OARS Meeting 2019

 

OARS Meeting Minutes

July 5, 2019

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger at 7:34am.

Present were:  Peter Heffelfinger – President, Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, Marilyn Sollers – Treasurer, 9 other members.

The minutes from June 21, 2019 were read and approved with corrections.

REPORTS

1.   Treasurer:  Marilyn Sollers reviewed the financial report for June. The registration for the trailer for the Rescue is due. Marilyn recommended we purchase an intermittent use registration. This was moved, seconded and passed.

2.   Membership:  Mindy Sorensen reported the Friday newbie rows will start after 4th of July on the 12th and 19th. Robin will be the Master for these rows. Members may be needed to fill in the seats on the boats.  Christine Mathes will coordinate the rows and she is purchasing new sandwich boards to advertise the rows. Jack placed an article in the Anacortes American and a notice in the Clam Digger advertising the rows.

3.   Shelter:  An order for replacement of the west wall panel with modifications will be placed with the original designer.

4.   Maintenance: Robin Pestarino reported we are behind 2 days due to the weather. The Erica is nearly finished. Next is the Elizabeth Bonaventure. This boat is now on a 2-year maintenance cycle. Robin discussed the budget for supplies. More will be needed for the Bonaventure. Next will be the Rescue. This will be its first time in the maintenance rotation.

5.   Communications: Jack Darnton and Jon Hodgdon sent out the website proposal to 2 venders. The 1st declined and the 2nd is interested but has not yet returned an estimate. Other venders may be consulted. The Board has asked for an estimate of the cost of completing the entire project.

6.   Safety:  Cathy Schaeffer reported the Rodeo will be scheduled sometime in August. It is an opportunity to learn and refresh Master skills.  Walt emailed an article about inflatable life vest maintenance.

NEW BUSINESS

The OARS group won an award for their participation in the 4th of July parade.

Marcella Garcia’s son used the Go-Pro to video the parade. Cathy has the video on her i-pad so she can edit it.

A card for Rudy Gahler was circulated for signatures of the members.

The meeting was adjourned at 7:52 am.

The next OARS meeting is July 19, 2019 at 7:30am at the Library Meeting Room.

The next Board Meeting is July 23, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

___________________________________________________________________________

OARS Meeting Minutes

June 21, 2019

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger at 7:30am.

Present were:  Peter Heffelfinger – President, Skip Dassler - Vice-President, Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, Marilyn Sollers – Treasurer, 14 other members and 2 guests.

Christine Mathes introduced Jennifer Pitner and Renata May Bruck who gave a presentation about the Pool expansion.

The minutes from June 7, 2019 were read and approved with corrections.

REPORTS

1.   Treasurer:  Marilyn Sollers discussed changing banks from Banner Bank to Bank of the Pacific. She will be able to do more electronic banking. It was moved and seconded to move the bank account to Bank of the Pacific, and that the President and Treasurer will have signature authority. The motion passed.

2.   Membership:  Mindy Sorensen reported we have 110 members. She reported that the updated member roster and sub list is on the website. When the Manual is updated it will also be available on the website. The Friday newbie rows will start after 4th of July. Christine Mathes will coordinate the newbie rows. She requested signs for the newbie rows to be placed on the docks. It was moved and seconded and approved to purchase appropriate signs. 

3.   Shelter:  Walt Guterbock reported he received a bid from the original designer of the shelter. He will present it at the next Board Meeting. 

4.   Vice-President:  Skip Dassler discussed plans for the 4th of July Parade. Robin will drive her hotrod and Nora will pull the Island Star. They will get into the parade line at 7am. The Pixie Boats and Wear-A-Lifejacket Banner are included. All participants are arranged. 

5.   Maintenance: Cathy Schaeffer passed around the maintenance schedule for the Erica. Volunteers are encouraged to attend sessions Tuesdays and Wednesdays at 1:00pm and Fridays at 10:00am. All work is at Emerald Marine. The dozen star nuts for the oarlocks have arrived. 

6.   Communications: Jack Darnton and Jon Hodgdon continue to work on the Website.

NEW BUSINESS

A letter to nominate Rudy Gahler for an honorary membership has been received. There was a discussion about the criteria used to identify candidates for honorary membership. It will be included in the Policy Manual when it is updated.

David Jackson requested 2 volunteers to help with Port Townsend’s long boat Townsend when it is here.

The meeting was adjourned at 8:10 am.

The next Board Meeting is June 25, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

The Fourth of July Parade is Thursday, July 4, 2019.

The next OARS meeting is July 5, 2019 at 7:30am at the Library Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

__________________________________________________________________________________

OARS Meeting Minutes

June 7, 2019

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger at 7:30am.

Present were:  Peter Heffelfinger – President, Skip Dassler - Vice-President, Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, Marilyn Sollers – Treasurer, and 10 other members.

The minutes from May 17, 2019 were read and approved with corrections.

REPORTS

1.   Treasurer:  Marilyn Sollers reviewed the financial report for May. She reported the annual moorage fee was slightly higher, but she had budgeted for that. Robin reported that the tires on the wooden dolly need to be replaced. This should be about $50.

2.   President:  Peter Heffelfinger reported the TSCA membership card has arrived. He will get the member name changed to OARS.

3.   Membership:  Mindy Sorensen reported we now have 110 members. Dawn Clyde has a 3-month membership and Aurora Everhart is a new member. She will row Thursday afternoon with the Soroptimists. Six masters will participate in the Friday newbie rows. These will start after 4th of July. Christine Mathes will coordinate the newbie rows. Several people from the Waterfront Festival showed an interest in rowing and information has been emailed to them.

4.   There was a discussion about plans for the new pools. $28 million is expected cost – $14 million bond and $14 million fundraiser. This would be about $100/year per household. Robin also discussed plans for an additional indoor track.

5.   Vice-President:  Skip reported that the Waterfront Festival went well. Cathy reported the Deaf School had their last row of the season and they all went to lunch after at the Cabana. The next community sail on the Elizabeth Bonaventure is June 23, 1-3pm. It was agreed that in order to row, the person must be at least age 12. They must be able to handle the oars. General Marina and Coast Guard regulations require that 12 and under must wear life-preservers when on the docks. Skip discussed plans for the 4th of July Parade.

6.   Maintenance:  Torgy reported the new toggles on the shelter door seem to be okay. Walt suggested waiting through a winter season to see how they hold up. He also reported that he has not heard back yet from the company for the west end of the shelter. The brass oarlocks for the Island Star seem to have been misplaced. It was decided to order about a dozen replacement star nuts for the Concept 2 oarlocks on the Star.

7.   Communications: Jack Darnton and Jon Hodgdon continue to work on the Website. They are about ready to give the website information to the 2 designers. They plan to discuss after July 4. The budget for the Website is $2500.

NEW BUSINESS

Robin announced the new blue notebook which holds the liability forms. It will be stored in the box at the shelter.

Letty bought 2 used Concept 2 oars and donated them for club use.

Rudy Galler is celebrating his 92nd birthday. He has been a long-time member of OARS. He is recovering from a herniated disc and won’t be able to row. He does hope to start running again. It was suggested he be considered for an honorary membership.

The Salish Star in Port Townsend was damaged in a winter storm.

The meeting was adjourned at 8:15 am.

The next OARS meeting is June 21, 2019 at 7:30am at the Library Meeting Room.

The next Board Meeting is June 25, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

The Fourth of July Parade is July 4, 2019.

Respectfully submitted by Nora McMillan, Secretary

___________________________________________________________________

OARS Meeting Minutes

May 17, 2019

Library Meeting Room

The meeting was called to order by Vice-President, Skip Dassler at 7:30am.

Present were:  Skip Dassler, Vice-President, Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, and 12 other members.

The minutes from May 3, 2019 were read and approved with corrections.

REPORTS

1.   Walt reported on the restroom codes. Both the new and old codes will be used on Wednesdays.

2.   Membership:  Mindy Sorensen reported Sandy Farrell is a new member. She sent the Masters an email requesting their availability for the summer newbie rows. She has contacted Christine Mathes to coordinate the newbie rows. 

3.   Vice-President:  Skip thanked everyone who helped at the Small Boat Messabout this Saturday. The event was covered on the front page of the Anacortes American. Approximately 30 boats of all sorts and many community members participated in the event.

The next community event is the Waterfront Festival, June 1-2. OARS will have a booth and will need volunteers for booth sitting. The Island Star will be on display at the booth. Cathy Schaeffer sent around a sign-up sheet for the event.

4.   Maintenance:  Robin Pestarino reviewed the repair to the non-skid flooring in the Annie C. It seems to be working well. The cleat has also been repaired.

The Erica is under the Preston and is scheduled for maintenance mid-June at Emerald Marine. The Erica and the Glide alternate their maintenance schedules.  

The next boat scheduled is the Elizabeth Bonaventure and then the Rescue.

5.   Shelter:  Walt Guterbock reported that he, Torgy and Skip installed new toggles on one door. He spoke to Bill McGaw who stated that the west end of the shelter was made by the same Canadian company that made the shelter. Although that company is out of business, the person has another company and can make the repair. The original plans for the shelter were given to him and he will be able to make a duplicate west end. The cost is estimated to be about $1000.

6.   Safety:  Cathy Schaeffer reported the Deaf School had it’s first row. They do have some difficulty rowing together. She will try to get 2 boats so they can divide up the kids.

The Bonaventure will have Sunday sails starting May 26, June 2, and June 23.

7.   4th of July:  Walt suggested we start planning for OARS participation.

8.   Communications: Jack Darnton and Jon Hodgdon continue to work on the Website. They plan to present a report at the Board Meeting.

NEW BUSINESS

Robin provided information on the progress of AWA’s building plans. OARS will contribute $50,000 which will have to be raised. OARS will have one bay dedicated to OARS. Skip expects it will be run like a tool library for scheduling, etc. There continues to be a lot of planning involved with all the groups with interest in the project. There will continue to be a hand launch ramp. Individuals are encouraged to join AWA to increase the membership numbers. There was a discussion about possibly incorporating AWA membership with OARS membership.

The meeting was adjourned at 8:05 am.

The next Board Meeting is May 28, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

The Waterfront Festival is June 1-2, 2019.

The next OARS meeting is June 7, 2019 at 7:30am at the Library Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

____________________________________________________________________________

OARS Meeting Minutes

May 3, 2019

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger at 7:30am.

Present were:  Peter Heffelfinger – President, Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, Marilyn Sollers – Treasurer and 11 other members.

The minutes from April 19, 2019 were read and approved.

REPORTS

1.   President:  Peter Heffelfinger noted that our insurance policy is quite confusing. He will make an appointment with Scott Richards to review coverage and get an easily read summary.

Peter paid $75 to be a Silver Sponsor level member of the Traditional Small Craft Association, Mystic, CT. This national organization provides insurance coverage for community events such as our Mess-About.

2.   Treasurer:  Marilyn Sollers reviewed the April financial report. Most of our revenue came from row cards. The Capital Fund is divided between the checking account and a CD. Walt noted that the cost of repairing the shelter would be several thousand dollars.

3.   Membership:  Mindy Sorensen reported there are 107 paid members, 8 honorary members and now 2 friends.

4.   Maintenance:  Robin Pestarino and Torgy Torgersen are out of town.

The Erica will come out of the water Monday, May 7th for repair work. It will be swapped with the Glide.

Torgy made tholepin protectors for the Glide using lighter and heavier weight leathers. The thicker leather appears to work better. He will make wooden toggles for the door fasteners.

Marilyn attended the grommet making session with Torgy.

5.   Mess-About:  Skip Dassler reviewed the schedule for the Mess-About. Friday afternoon several members will help at the small boat lift/hoist from 4:30pm – 6:00pm.

Saturday will have Dock Masters with reflective vests, and rotating members to assist with community rows. There will be insurance releases for guests to sign prior to participating on the boats.

Following the Mess-About, there will be an AWA fund-raising dinner at Seafarer’s Park at 5:30pm.

6.   Restroom facilities: The Port plans a trial period starting May 10 of restricting access to the restrooms. Tenants and guests will be issued a card to open the restrooms. Peter wrote a letter to the Port re: OARS needs and preferences for a card vs a code number.

7.   Communications: Jack Darnton and Jon Hodgdon are working hard on the Website. They plan to present a report at the Board Meeting.

8.   Safety:  Cathy Schaeffer reported that Lady Oars will be participating in the Lake Whatcom race. Using the lake requires an inspection for invasive species. Cathy has completed the invasive species certification test.

The turn signals on the trailer for the Annie C have been repaired. A broken bulb was replaced. Due to the design of the turn signals, they will eventually need to be replaced.

NEW BUSINESS

Walt Guterbock needs help with repair of the boat shelter. For example, what materials are needed. It was suggested that Bill McGoff may be able to help. Other sources might be Tarp World in Puyallup, and Pacific Party Canopies here locally. It was also suggested leaving the panel off. However, this would expose the boats to increased sun and water damage.

The meeting was adjourned at 8:05 am.

The next OARS meeting is May 17, 2019 at 7:30am at the Library Meeting Room.

The next Board Meeting is May 28, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

Small Boat Mess-About Friday May 10, 10am to 5pm and Saturday May 11, 10am to 5pm at Seafarers Park.

Respectfully submitted by Nora McMillan, Secretary

___________________________________________________________ 

 

OARS Meeting Minutes

April 19, 2019

Library Meeting Room

The meeting was called to order by Past-President, Cathy Schaeffer at 7:30am.

Present were:  Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, Marilyn Sollers – Treasurer and 13 other members.

Members introduced themselves and guests welcomed.

The minutes from April 5, 2019 were read and approved with revisions.

REPORTS

1.   Past-President:  Cathy Schaeffer discussed the up-coming Small Boat Messabout May 10 and 11. She passed around a sign-up sheet for assistance with the lift at the P-Q dock, Dock Masters, and Community Boat Rides assistants. We will use the Annie C for community rows. 

There was a discussion about a funding request from AMS Science and Sailing Project. This is a 3-day trip for Middle Schoolers. Jack stated that it is a great program but may not meet the requirements of the Club’s Mission. Robin stated if the Club was to fund it, an OARS member should be present and be involved with the program. She also was concerned about possibly increasing the Club’s liability. Bill stated that any program that encourages kids to get out on the water is good. As the program is completed for this year, there can be more discussion.

2.   Treasurer:  Marilyn Sollers obtained a lifetime license for 3 of the trailers. The new, intermittent use tabs have been adhered to the trailers. The registrations will be placed in plastic bags and carried on the trailers.

3.   Membership:  Mindy Sorensen reported there are now 107 paid members, 8 honorary members and 1 friend. Pat Mooney is a new member.

4.   Maintenance:  Robin Pestarino reviewed the maintenance schedules for the boats: the Glide and Erica rotate so one is always in the water. Then the Annie C will get revisions to its paint. Robin and Skip met with Emerald Marine to research non-skid paint options. A marine paint: Gakoflex silicone 11+ year wear is ideal, but it costs $86 per gallon. We only need a quart. Another option would be non-skid porch paint: PPG Floor and Porch Enamel, 100% Latex Acrylic. Another one they are researching is AWL Griptex, non-skid. 

Robin noted that the Port will let the Club use the flat barge to repair the shelter. They will bring it to the Shelter. It should take about 2 days to complete the repairs.

Torgy devised a tholepin protector for the Glide. It is at oar position #3. It is made of light weight leather. It was suggested that he make protectors for all the tholepins of the Glide. Replacing the tholepins is a difficult process. They were all replaced about 5-6 years ago.

He brought a proto-type to replace the shelter's door fasteners using a line and wooden toggle.  No one attended the grommet making session from last week. He will offer another session for members to learn to make grommets for the boats on. He will provide manila line and hemp. He also has the other needed materials. The session will be Tuesday, April 30 at 10 am, weather permitting. Meet at the top of P-Q dock, at the bench.

 5.   Communications:  Jack Darnton reported he and Jon Hodgdon are making progress on the website. the group wanted the website to do. They both are communicating the Joseph, the web designer. Bill Testerman noted that the revised By-Laws are now posted on the OARS website. He encouraged masters to be on the sub list.

New Business

Robin met with the AWA re: the Don Hume memorial. The idea of an old boat on shore for kids to play on has been dismissed. The AWA will have a dinner meeting the night before the Messabout.

The next Lady OARS race is May 4th at Lake Whatcom.

Robin has met with people that would like to row. She suggested arranging a row for them possibly on a Saturday.

The meeting was adjourned at 8:15 am.

The next Board Meeting is April 23, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

Torgy Torgersen will have a grommet making session Tuesday, April 30, at 10am, weather permitting. Meet at P-Q dock.

The next OARS meeting is May 3, 2019 at 7:30am at the Library Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

________________________________________________________________________________________

 

OARS Meeting Minutes

April 5, 2019

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger at 7:36am.

Present were:  Peter Heffelfinger – President, Skip Dassler - Vice-President, Nora McMillan – Secretary, and 17 other members.

Members introduced themselves and guests welcomed.

The minutes from March 15, 2019 were read and approved.

REPORTS

1.   President:  Peter Heffelfinger discussed ideas for a tribute to Don Hume, (see below). There have been several requests from rowers who would like to store their shells under the Preston, where OARS stores the trailers and boats. The City requires keeping the area for OARS-only use. There was a discussion about the growing interest in open water, sliding seat shells, and how to open up the club to incorporate other rowing boats and still maintain their mission of traditional water craft.

2.   Treasurer:  Marilyn Sollers presented the March Financial Report. Our main source of revenue for this month was the row cards. We met our budget for membership. Banner Bank, which was Skagit Bank, is now charging for our checking account. This is reflected in the budget report. Marilyn learned that we can get a lifetime license for each individual trailer for $187.50 each.  This would take about 4 years to break even. We have 5 trailers and as most are fairly new, the Board authorized lifetime licenses for 2 of the trailers now, and 1 for May. There was no activity in the Community Outreach Fund.

3.   Membership:  Mindy Sorensen reported there are now 105 paid members. She noted that there is a revised membership form on the Website for new and renewal members. The revised By-Laws are also on the website now. Walt wondered if the new members were getting to row. Their names are listed in the Gimme 10 email so members who are looking for subs can contact them.

4.   Maintenance:  Torgy discussed making the tholepin protector for the Glide. It is at oar position #3. He will provide a session for members to learn to make grommets for the boats. He will provide manila line and hemp. He also has the other needed materials. The session will be Tuesday, April 9 at 10 am. Meet at the top of P-Q dock, at the bench.

5.   Linda Cole and Erik Sundblad presented a project they are working on: a memorial to Don Hume. Brent Lunsford director of the Museum and the Maritime Heritage Center was also considering such a memorial. Don, who spent his high school years here in Anacortes, was the stroke oar for the varsity 8’s team from the University of Washington at the 1936 Olympics in Germany. They came from behind and won the race. The team was the subject of the book: Boys in the Boat. There is a video on Netflix by Daniel Brown showing the history of the team. Linda and Erik are hoping to get community support for a memorial such as a plaque, naming a building after him, something at the Maritime Heritage Center or something at the high school. Or possibly an old boat on shore to inspire kids to row. It was also suggested that they contact Kevin Pratt from AWA regarding this.

6.   Communications:  Jack Darnton reported they had a good meeting on March 18 to get ideas for what the group wanted the website to do. Jon Hodgdon, who is working on the project, will go to Guemes to talk to the web designer. He discussed the balance between security vs. ease and convenience with a limited budget. Also, how to help with the transition to the new website. 

7.   Outreach / Events:  Skip Dassler announced that the Mess-About will be Friday, May 10 10am to 4pm and Saturday, May 11 10am to 4pm. AWA is doing a lot of the planning this year. Friday evening, OARS will man the hoist at P-Q dock for about 2 hours. Saturday, 2 people will be needed for small boat dock managers to keep the boats docked for only short periods. Possibly the Port’s flat barge may be used to provide more docking space for the boats. In addition, there will be Demo rows. 2 boats with a cox and OARS member, with interested community members to fill out the boats. David Jackson will manage the Bonaventure on Saturday.

8.   Safety:  Cathy Schaeffer announced that the Masters’ Rodeo will be on a separate day, possibly a Saturday morning. She reminded the members that the Masters’ sea trials check off list is in the log book. She was also encouraged to see Masters practicing their maneuvers to keep their skills up to date.

9.   Shelter:  Walt Guterbock reported the Port has agreed that OARS can use a flat barge to repair the shelter. Cathy has talked with Boshie Morris re: repair of the grommets and toggles on the doors. There was a discussion of different ways to close the doors of the shelter, such a tying or lacing. Walt estimates it will take about 2 days to do the repairs.

10.  Shredding:  Mindy Sorensen reported the shredding of the boxes of materials has been completed.

The meeting was adjourned at 8:15 am.

The next OARS meeting is April 19, 2019 at 7:30am at the Library Meeting Room.

The next Board Meeting is April 23, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

Revised 4/19/2019 

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OARS Meeting Minutes

March 15, 2019 

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger, at 7:30 am.

Officers Present:  President, Peter Heffelfinger; Vice President, Skip Dassler; Past President, Cathy Schaeffer.  There were 13 members present.

The minutes from the February 1, 2019 meeting were read and approved.

Reports

  1. Membership:  Mindy Sorensen reports that we have 103 paid members. Last year there were 122.  The current membership and sub lists are on the website. Mindy presented the “New and Renewal Membership form.”  It is time to update the policy manual. Please let Mindy know if you have any suggestions.

  1. Community Outreach:  Skip Dassler.  Skip introduced Kevin Pratt, AWA, who talked about the upcoming Messabout, the second weekend in May.  All types of watercraft are being invited this year, including kayaks, SUPs, wooden boats, etc. to include more of the general public.  “Float it if you’ve got it” is the theme. Friday night will be an AWA fundraiser. There will be live music and food trucks. There may be an overnight somewhere nearby.  There will be boat rides and a Dockmaster. OARS will coordinate helpers on the PQ dock lift on Friday and Saturday.

The Small Boat Facility:  Kevin said the plan is for a 3 bay pole building, with a dedicated OARS bay, loft space and a full bathroom with shower.  Skip suggested keeping it simple (and less expensive) by not installing high tech drainage systems and filters for such a small operation.  We can manage paint and dust using vacuums and procedures.

     OARS Meeting Minutes

Page 2

3.  Safety Chairman: Cathy Schaeffer.  Masters can do their 2019 maneuvers and          record them in the log book. The dates for the Rodeo are under consideration.

4.  Communications:  Jack Darnton reminds us that the website design meeting will be Monday, 3/18, 10:30 am, at the Library.  Come with suggestions about how you want the new website to work.

ByLaws Revision:  Article X: Dissolution.  The published changes were presented to the meeting and discussed.  Robin Pestarino moved that the motion be passed and Mindy Sorensen seconded.  The motion passed unanimously. Mindy will get a paper copy for the Board of Directors to sign and the changes will be posted on the website.

5. New Business:  Bill Testerman reminded us that the presentation by his daughter, Shelly Randall, will be tomorrow at 3 pm at the Library.  The topic is the Felicity Ann and the woman, Ann Davison, who was the first woman to make a solo sail across the Atlantic Ocean.

Meeting was adjourned at 8:25am.

Respectfully submitted by Cathy Schaeffer

 

OARS Meeting Minutes

March 1, 2019

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger at 7:30am.

Present were:  Peter Heffelfinger – President, Skip Dassler - Vice-President, Nora McMillan – Secretary, and 15 other members.

Guest Peter Millington was introduced along with the other members.

The minutes from February 15, 2019 were read and approved.

REPORTS

1.   President:  Peter Heffelfinger’s article for Fidalgo Living magazine has been approved and is ready for the April issue. It is a short history of OARS with pictures.  He gave an update from the Board meeting. $200 has been designated for the Bosun budget for the mooring line and boat cushions.

2.   Vice President:  Skip Dassler. The AWA is planning more activities. We will participate in some of them. The Deaf School may come over in May to row.

3.   Treasurer:  Marilyn Sollers is not here. Her financial report for the month of February was presented. The moorage rental for the boat shelter has increased by $3.00/month.

4.   Membership:  Mindy Sorensen reported there are now 101 paid members. She noted that 5 said their checks were in the mail. 13 members did not renew. She will prepare a list of former members to put in the log book, so Masters can check to be sure that all people rowing are members.

5.   Communications:  There will be a meeting Monday March 18 10:30 to 12:30 at the Library Meeting Room. All members are encouraged to participate and give input for the Website design.

6.   Maintenance:  Robin Pestarino. No routine boat maintenance at present.  The Erica will be next as she needs a lot of work done.  The Bonaventure will come next. As time she had any maintenance was about 4 years ago.  Cathy reported that Sunday sails in the Bonaventure will be starting soon. Marilyn has about 30 extra sponges (bought to bring the purchase total up to provide free shipping) that have been distributed to all the boats so there is one at each seat. They rowers will be able to wipe out the boat after every row.  There have been many positive comments about the color of the Annie C. The Rescue, the club’s single sliding seat boat id in good shape. A member must be checked out to use it.

7.   Safety:  Cathy Schaeffer has agreed to be the Safety officer. The Master’s sea trials check off list is in the log book. She encouraged Masters to keep their skills up to date. She discussed the Messabout, which can be a continuing education program. Robin asked if we could repeat classes on the tow-line procedure, the lift procedure, and knots.

Rodeo?

8.   Shelter:  Walt Guterbock noted that the whole side of the boat shelter needs replacing, as the fabric has deteriorated.

9.   Archives:  Robin reported that the Archives project has been completed by Robin, Cathy, and Vicki O. They were able to get all of it in a 4-drawer filing cabinet. There will be an expense to shred the rejected materials. Mindy suggested that some of the shredding could be done at Bank of America. They do free shredding for customers April and October.

The meeting was adjourned at 7:55am.

The next OARS meeting is March 15, 2019 at 7:30am at the Library Meeting Room.

The Website meeting is Monday, March 18, 2019 at 10:30am at the Library Meeting Room.

The next Board Meeting is March 26, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

Submitted by Nora McMillan, Secretary

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OARS Meeting Minutes

February 15, 2019

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger at 7:30am.

Present were:  Peter Heffelfinger – President, Skip Dassler - Vice-President, Nora McMillan – Secretary, and 14 other members.

The minutes from February 1, 2019 were read and approved.

REPORTS

1.   President:  Peter Heffelfinger discussed the article he wrote about OARS for Fidalgo Living magazine has been approved and is ready for the magazine. It is for the April issue.

He noted that there was ice on the docks, with salt, and for members to be careful about wiping feet before entering boats, and then to wipe the boat bottom for any residue after rowing. 

2.   Vice President:  Skip Dassler. No report. He will process the accident report for the Island Star. 

3.   Treasurer:  Marilyn Sollers a few more memberships have come in. The P.O. Box has been paid for. 

4.   Membership:  Mindy Sorensen reported there are 90 paid members. She will send out another email reminder to those who have not renewed.  

5.   Maintenance:  Robin Pestarino. No routine boat maintenance at present. She reminded members when it is icy, to check their feet for salt before boarding. Marilyn Sollers reported that she has cleaned the seat covers for the Erica. There was a discussion about purchasing new foam cushions for the boat. The cost would be about $75. She suggested adding about $100 to the Bosun’s budget to cover the cost. According to the By-Laws, the Board can requisition up to $200 without adding to the budget. The request will be deferred to the Board.  

6.   Shelter:  Walt Guterbock noted that the large triangle piece of fabric at the west end of the shelter has deteriorated. There was a discussion about repairing or replacing it. Robin noted that we have large pieces of fabric at Emerald Marine. The Port does have workboat that could be used when it comes time to replace it. 

7.   Lady OARS race in La Conner February 2. Robin reported on the race. Both the Annie C and the Island Star finished first place in their classes. She reported the accident where the Sound Rowers photographer ran into the Island Star’s bow. They were pushed back into the rocks but did not hit any rocks. They were able to get underway again to finish the race. There are 2 scratches on the bow of the Island Star. One seems to be through the paint. The accident report was filed with the Safety Officer, Skip Dassler. Both boats had difficulty getting back to the dock due to the current and other boats in the way. There was a discussion about other possible launch sites at La Conner. 

8.   Communications:  Jack Darnton reported that he and Jon Hodgdon are working on the website. They are specifically interested in what type of things the Club wants the website to do. They would like to open the discussion to the membership to give input. They will meet after the next meeting at 10am at the Library Meeting Room.

9.   By-Laws: Jack Darnton reviewed the changes made to the By-Laws and approved by the Board. The changes were reviewed with the general membership. 

Article III – Walt moved the changes be approved, and Cathy seconded, the motion was approved.

Article IV – Vaughn moved, Robin seconded, the motion was approved. 

Article V – Robin moved, Cathy seconded, the motion was approved. 

Article VI – Membership moved and seconded, the motion was approved.

Article VII – Standing Committee Chairs:  

Communication – Mindy moved, Skip seconded, the motion was approved.

Outreach – This is the new name for Crew 4081. When the Club is linked with other organizations and community events, this will be chaired by the Vice-President. Cathy moved, Mindy seconded, the motion was approved.

Finance – This committee will provide financial oversight. Membership was removed from the committee. There will be an annual In-House review of the financial records. Walt moved, Skip seconded, the motion was approved.

Maintenance – Mindy moved, Skip seconded, the motion was approved.

Membership – Walt moved, Peter seconded, the motion was approved.

Safety, Skills, Scheduling - Robin moved, Mindy seconded, the motion was approved.

Article X – There was a discussion regarding dissolution of the Club. Do we disperse any remaining funds to another 501c3 group, or to the members? The State RCW’s and Federal rules were discussed. New rules may be coming from the IRS. Jack recommended we study this Article further. 

The full text of the By-Laws with changes is found at the end of the minutes.

NEW BUSINESS

Carl Franz, an Honorary member has died. He was a huge supporter of the Boy Scouts and put money into the 4081 committee. Cathy suggested we send a card to his family. We can all sign it at the next meeting.

Cathy and Robin reported that years ago OARS had a program with the Special Olympics to teach people to row.

Cathy suggested that since OARS is a service club, that perhaps a project we could do would be to pick up garbage in the Marina basin at low tide.

Tags: Minutes OARS 2019 OARS Meeting