Minutes OARS Meeting 2019

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OARS MEETING MINUTES

February 7, 2020

Library Meeting Room

Meeting called to order by Skip Dassler at 0730.

Present: President Skip Dassler, VP Susan Guterbock, Past President Peter Heffelfinger, Treasurer Marilyn Sollers, Secretary Nora McMillan and 11 other OARS members. The members were welcomed, and they introduced themselves.

The minutes from the January 3,2020 meeting were read and approved.

REPORTS

1.    President: Skip Dassler reminded the members that the meetings are monthly on the 1st Friday November, December, January, and February. 2 meeting per month resume in March, on the 1st and 3rd Fridays.

2.    Treasurer: Marilyn Sollers presented the Financial Report for January 2020. The financial review, as mandated in the By-Laws is today. Members of the committee are Skip Dassler, Walter Guterbock, and Chuck Ackerman.

3.    Bosun: Charlie Drake is out of town. Torgy replaced several fender lanyards on the Annie C. He and another member took out the Annie C and he reported that it rows splendidly with just the 2 rowers.

4.    Membership: Mindy Sorensen reported that we have 9 honorary members. At the end of December, we had 122 members. There are still members who have not renewed their memberships, which was due January 31st.   They have been gently reminded by email. She also reminded members to fill out the form when paying dues. The sub list is updated through December of 2019. She noted Chris and Matt Orr are new members, available Saturdays and Sundays. Also, Buddy Rogers is a new member. Their contact information will be sent out with Skip’s Gimme 10.

5.    Maintenance: Robin reported that several of the oars for the Annie C have the tips of the blades coming off. She will work with Skip to repair them over the weekend soon.

6.    Shelter report:  Susan noticed a loose patch on the shelter. She will get it repaired by gluing and/or sewing.

7.    Safety:  John is out of town skiing.  Cathy reported the Rodeo will include man-overboard drills. She and Torgy will don wet suits for the practice.

8.    Communications:  Jack Darnton and Jon Hodgdon continue to work on the website.  They are working on the Membership side. Mindy is helping with membership and Susan S is helping with the Archives. The Marketing side of the website has had more work done. They will give an update at the next Board meeting.

9.    Anacortes Waterfront Alliance: President Robin Pestarino reported that OARS is donating $25 per year to the AWA plus $100 for the Messabout. There was a discussion about OARS becoming a member which costs $125 a month or as Jack suggested, participation with events or projects, rather than monthly dues. Torgy suggested the Board consider and come up with a recommendation for donation. AWA meetings to the Port Commissioners and the City Council were cancelled due to snow. Robin will meet with Dan Worra re: Seafarer’s building use. Robin also reported that the Lady OARS racing team has enough members to have 2 boats for most races. They are scheduled for 4 races this year. She discussed the possibility of adding men to one crew if there is interest. She reviewed the La Conner race which the group did not participate in due to high winds and strong currents in the channel.

NEW BUSINESS

Susan Guterbock reported that as Vice President, there are several events that she will be in charge of organizing. She will notify us with information as needed.

A Master’s Class is starting Wednesdays at 7pm at Susan Guterbock’s home. Attending are Susan G, Susan S, Letty, Marilyn, and Nora. Cathy and Robin are leading the class.

The meeting was adjourned at 0810.

The next OARS MEETING is Friday March 6, 2020 at 0730 in the Library Meeting Room.

The next BOARD MEETING is February 25, 2020 at 1030 at the Chamber of Commerce Meeting Room (upstairs).

Respectfully submitted by Nora McMillan, Secretary

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OARS MEETING MINUTES

January 3, 2020

Library Meeting Room

Meeting called to order by Skip Dassler at 0730.

Present: President Skip Dassler, VP Susan Guterbock, Past President Peter Heffelfinger, Treasurer Marilyn Sollers and 17 other OARS members.

The minutes from the December 6, 2019 meeting were read and approved.

REPORTS

President:

Skip Dassler proposed changing the number of meetings from twice a month to once a month.  The once a month meeting would start at 0730 and end at 0815 on the first Friday.  The library meeting room will continue to be the site. The proposed one meeting per month would be valid from November through February to accommodate for slow activity and two meetings per month would resume in March and go through October.  Motion made by Walter Guterbock, seconded by Von Kuehn and approved by members.

Treasurer:

Marilyn Sollers reported that the general fund was better than budgeted and better than last year due to rowing cards and donations, moving Elizabeth Bonaventure to Community outreach and money back from the officers’ installation.

Bylaws state there is to be a financial review committee at the beginning of each year.  Skip Dassler, Walter Guterbock and Chuck Ackerman will serve. Date to be arranged since Marilyn will be out of town in early January.

Bos’n:

Charlie Drake had nothing to report.  It was mentioned that Elizabeth B. needs electronic flares and that the dock lines on Annie C. are spent and new line is available now. Charlie will look into both issues.

Membership:

Mindy Sorensen reported that we will add nine honorary members to the roster, bringing the total membership to 122. 

The sub list is updated through December of 2019.

Members were reminded to fill out the form when paying dues.

Maintenance:

Robin reported that we still have our spot at Emerald Marine and she is working on a work schedule with Andy Stewart.

Shelter report:  Walt will replace the broken zip ties.

Safety officer: no report

Communications:  Jack Darnton (and John Hodgdon) continue to work on website.  Going well with new cash in the account.  Need to use OARSS.org to get into website.

Marina Advisory Committee: John Guinn said next meeting is 1/12/2020. He will get information to Skip.

Anacortes Waterfront Alliance: President Robin Pestarino said she and OARS president Skip Dassler will present at the Port Commissioners’ meeting on January 16, 2020 at 1800.

NEW BUSINESS

Robin announced that the Ladies’ Racing team will have a meeting at her house this Sunday, January 5, 2020 at 1900.  The racing season runs from February to September and the schedule will be set.

The next OARS MEETING will be Friday February 7, 2020 at 0730 in the Library meeting room.

The next BOARD MEETING will be January 28, 2020 at 1030 at the Chamber of Commerce Meeting Room (upstairs)

The meeting was adjourned at 0802.

Respectfully submitted by Susan Guterbock (recorder)

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OARS MEETING MINUTES

December 6, 2019

Library Meeting Room

The meeting was called to order by Peter Heffelfinger at 0730

Present were Peter Heffelfinger, President; Skip Dassler, VP; Nora McMillan, Secretary and Cathy Schaeffer, Past President and 11 other OARS members.

The minutes from the November 1, 2019 meeting were read and approved.

REPORTS

1.    Treasurer: Marilyn Sollers was not present.

2.    Membership:  Mindy Sorensen was not present.

3.    Maintenance: Torgy will continue to install wooden toggles on all the doors of the shelter. The west wall replacement was delivered and is at Emerald Marine. Torgy and David will oversee the installation. This will probably be done sometime in January. It is expected to take several days.

4.    Communications:  Jack Darnton and Jon Hodgdon are working on the website. Jon is setting up a Skype-type program for reviewing progress. Pictures are being collected for the site. He recommends sending high resolution pictures to Jack. Jon is building the website using the Jumla platform. This should allow the desired actions on the website.

NEW BUSINESS

There was a discussion about the number of meetings per month. It was suggested once a month at the beginning of the month with special meetings called as needed. The Board would continue to meet once a month. Meeting at the Bowling Alley occasionally was suggested for a more social meeting. Skip likes the Library. He will check out the electronics available in the Library Meeting Room for the agenda and financials to minimize paper use.

The next OARS Meeting is Friday, January 3, 2020 at 7:30am at the Library Meeting Room.

The next Board Meeting is Tuesday, January 28, 2020 at 10:30am at the Chamber of Commerce Meeting Room.

The meeting was adjourned at 0748.

Respectfully submitted by Nora McMillan, Secretary

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OARS MEETING MINUTES

November 1, 2019

Library Meeting Room

Officers Present:  Peter Heffelfinger, President; Skip Dassler, VP; Cathy Schaeffer, Past President

There were also 14 OARS members present.

The minutes from the October 18, 2019 meeting were read and approved.

Financial:

The October financial report and Proposed 2020 budget and narrative were reviewed.  

One half of the west end shelter replacement has been paid, $491.57

Dues in each category are increased by $10 in 2020

There has been a donation of $10,000.00 for website development.

A motion was made by Robin Pestarino to accept the proposed 2020 budget.  David Jackson seconded the motion and it passed unanimously.

Archives:

Robin reported that lost OARS archives have been located in a file cabinet at Emerald Marine.  Robin read the description and history of the Bryce Wood Award.  

Maintenance:

Robin reported the plan for the 2020 boat maintenance schedule.  Torgy will continue with door toggle installation on the south side of the shelter.

Communications:

Jack Darnton reports the team is doing great work but has few words to share at this time.

Events:  

OARS will not participate in the Veterans Day program.

The Officer Installation Dessert Potluck will be held on 11/13, 7 to 9 pm at the Seafarers building.  Set up at 6 pm.

A motion was proposed by Walt Guterbock to accept the proposed slate of officers for 2020:

President:  Skip Dassler

VP:  Susan Guterbock

Treasurer:  Marilyn Sollers

Secretary:  Nora McMillan

Robin seconded the motion and the motion passed unanimously.

There will not be a meeting on 11/15/19.  Next meeting will be 12/6/19 at 7:30 am at the Library.

The meeting was adjourned at 8:15 am.

Respectfully submitted by Cathy Schaeffer.

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OARS MEETING MINUTES

October 18, 2019

Cathy Schaeffer’s Home

Officers Present:  Peter Heffelfinger, President, Skip Dassler, VP, Cathy Schaeffer, Past President

A quorum was established.

The meeting was called to order by Peter at 0740. 

The minutes from the 10/4 meeting were read and approved.

REPORTS

1.   Membership:  Mindy Sorensen reports that we have 111 members.  Our temporary member, Millie Brown has returned to California.  New member Shay Schual-Berke, is available to sub, preferably at 9 am or later.  

2.   Budget Discussion:  Since Treasurer Marilyn Sollers is not here today, the budget discussion was postponed until the next meeting, November 1.  The budget proposal has been emailed to the membership.

3.   Officers for next year:  The Executive Committee is continuing to search for willing victims, I mean volunteers, to fill the Vice President position next year.  Please consider stepping up, Board meetings are really fun!  

4.   Maintenance:  Walter Guterbock reports that the toggle closures on the shelter are working well.  They let the wind blow through the shelter, relieving air pressure on the doors. Torgy plans to shanghai his crew to install the remaining toggles.  Bill Epler, who made the wooden toggles, suggested treating them with oil. Torgy reported that the #3 tholepin on the Erica was damaged when it was removed during maintenance.  Anything that is stuck on the boats should be removed gently, using wooden tools or protective padding.  The Island Star trailer repair is complete.  Charley and Skip did the work, it took 9 man-hours! The Lady Oars Racing Team is covering the cost of the repairs.

5.   Torgy has sold two belts, for $25 each, with the proceeds donated to OARS.

6.   Communications: Jack and Jon (both absent) are continuing to work on the website project.

NEW BUSINESS

The AWA Potluck Fundraiser was held on Wednesday, Oct 16. The group has met its goals for the year. They plan to continue programs for youth and adults. They are also working on the maintenance building project.

Mindy asked if members who have various extra parts at their homes could inventory them and keep the list at the shelter.

The Budget discussion will be at the next meeting, November 1st. The election of officers will also be at the next meeting.

The meeting was adjourned at 8:12 am.

Respectfully submitted by Nora McMillan, Secretary

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OARS MEETING MINUTES

October 4, 2019

Library Meeting Room

The meeting was called to order by Vice-President, Skip Dassler at 7:30 a.m.

Present were: Skip Dassler – Vice President, Marilyn Sollers – Treasurer, Nora McMillan – Secretary, and 11 other members. 

The minutes from the September 20, 2019 meeting were read and approved with corrections.

REPORTS

1.   The Annual / Budget Meeting will be October 18. The Budget will be approved and there will be election of officers. Cathy Schaeffer will organize the meeting.

The Installation Meeting will be Wednesday, November 13, from 6 to 9 pm at Seafarer’s Memorial Park. It will be a dessert potluck.

2.   Treasurer:  Marilyn Sollers reviewed the September financials. She presented the current financial statement with budget projections for 2020. The Website has been moved to the Capital Fund, out of the Operating Fund. A donor pledged $10,000 to develop and launch the website with full functionality. The Board voted to increase the annual dues by $10 to $60 per year.

3.   Vice-President:  Skip Dassler discussed the Anacortes Waterfront Alliance (AWA) fall fundraiser. It will be Wednesday, October 16 from 6 – 9pm at Seafarer’s Memorial Park. AWA will provide the main dish; the remainder of the meal is potluck. AWA is the umbrella organization which supports youth and adult sailing classes, paddle boards, other small boats, and sponsors the Mess-About, and other events. They will be the owners of the proposed Maintenance Building. Proposed budget for the building is $300,000. OARS has committed to donating $50,000, and AWA $50,000. OARS will do a separate fundraising for the building. The land for the building is donated by the City. A survey will be done next week, looking at site preparation involving the bank.  There was a discussion about the restroom being public or tenant only.

4.   Maintenance: Robin Pestarino reported that boat maintenance for this year has been completed. She is developing a maintenance schedule through 2025. Every 4 years, the boats will receive full maintenance. Every 2 years bottom paint with any touch-ups needed. She also is preparing a spreadsheet of the history of prior boat maintenance. It was noted that the bottom paint is easily washed off when washing the boats for events or races. If it is down to the wood, Torgy recommended touching up with oil-based paint first, then the bottom paint. Torgy has repaired the leather sleeves for the Annie C. He also repaired the leather sleeves on the Island Star. It was also noted that the #4 oar is a little irregular and it works best to keep the oar at the middle of the leather while rowing. Charley and Skip will repair the aluminum trailer for the Island Star. The parts are arriving today.

5.   Shelter West Wall:  Marilyn Sollers reported the wall has been ordered.  It will be made with the 22 oz. fabric. The cost is about $1000 US dollars.  It will be delivered to Cathy Schaeffer’s house. Torgy has been working on the toggle replacement on the shelter doors.

6.   Safety: Cathy Schaeffer reminded Masters to record their annual updates in the manual at the shelter.

7.   Communications: Jack Darnton reports we are grateful for the $10,000 donation for the Website. This will require a re-boot to look at platforms and other development requirements to get the desired functionality.

NEW BUSINESS

Robin discussed the issue of Proxy-Absentee voting. Robert’s Rules of Order discourages this. A more in-depth discussion is needed before considering changing the By-Laws.

Archives: We have a new chair: Susan Smith. She is a retired librarian and will store the files at her home.

Torgy has a 1-inch belt available for $25.

The meeting was adjourned at 8:07 a.m.

The next OARS meeting is Friday, October 18, 2019 at 7:30 a.m. at the Library Meeting Room.

The next Board meeting is Tuesday, October 22, 2019 at 10:30 a.m. at the Chamber of Commerce Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

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OARS MEETING MINUTES

September 20, 2019

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger at 7:37 a.m.

Present were: Peter Heffelfinger – President, Skip Dassler – Vice President, Marilyn Sollers – Treasurer, Nora McMillan – Secretary, and 14 other members. 

The minutes from the September 6, 2019 meeting were read and approved with corrections.

REPORTS

1.   President: Peter Heffelfinger revised the agenda which was then approved.

2.   Membership: Mindy Sorensen reported that there are 111 members. The membership list and sub list have been updated on the website. 

3.   Treasurer:  Marilyn Sollers presented the current financial statement with budget projections for 2020. We are presently in a budget deficit situation. There was a discussion about the operating budget, expenses, and projected maintenance costs. Ways to increase funds included increasing membership dues and row cards. Also discussed was encouraging more masters (we have 24 but only 16 are active) to have more scheduled rows.  Membership numbers seem stable, but with a few less this year.

4.   Maintenance: Robin Pestarino reported that the port side of the Glide is scraped and encouraged people to be careful when entering the shelter. The orange float appears to be deteriorated, with rough areas and mussels growing. It can be turned around to avoid abrasion to the boat. The Glide is back in storage under the Preston. The Bonaventure now has a nice pink yoga mat protector to minimize scrapes. She discussed the maintenance schedule of every 2 years is better for our boats but does increase the costs. She found some more spare boat parts and will consolidate them at Emerald Marine. The Annie C has an oarlock with a loose leather sleeve, and 1 missing. Apparently, someone has placed the oarlock outboard rather than in the boat.

5.   Shed West Wall:  Marilyn Sollers reported her communication with the Canadian manufacturer Western Tarp Co of Ontario, CA. He has provided a revised bid.

6.   Communications: Jack Darnton reviewed the benefits of a new website. Much of the prep work has been done, much of the funding has already been budgeted. Information about the website and the Board’s recommendations were emailed to the membership in time for discussion and vote on the website. There was a discussion about proceeding with website, some concern expressed about the cost. The mission of the club and future of the club were discussed. Jack moved that OARS budget $1700 in 2020 to provide additional funding for the development and launch of a new web site, and budget $370 per year for associated ongoing annual fees. The motion was seconded. There were 12 yes votes, 1 no and 1 abstention. The motion passed.

7.   The toggle replacement on the shed doors was tabled for a future meeting.

The meeting was adjourned at 8:30 a.m.

The next Board meeting is Tuesday, September 24, 2019 at 10:30 a.m. at the Chamber of Commerce Meeting Room.

The next OARS meeting is Friday, October 4, 2019 at 7:30 a.m. at the Library Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

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OARS MEETING MINUTES

September 6, 2019

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger at 7:30 a.m.

Present were: Peter Heffelfinger – President, Skip Dassler – Vice President, Marilyn Sollers – Treasurer, Cathy Schaeffer – Past-President and Safety Officer, and twelve other members. 

The minutes from the August 16, 2019 meeting were read and approved.

REPORTS

1.     Treasurer: Marilyn Sollers reported the August financials.

2.       Membership: Mindy Sorensen reported that there are 111 total members, including 8 Honorary members. Several 3-month memberships have been sold as well. The website has been updated.

3.       Maintenance: Cathy reported that the Bonaventure will be completed in 2-3 weeks. Current work is focused on the bottom caulking and painting. The oars are all complete with new leathers or refitted leathers. The Rescue will be refinished in 2020.

4.       Safety: Cathy Schaeffer reported that the Row-deo was well attended, with 16 members participating in man-overboard drills. Each boat did 4-5 rescues of the volunteers, Cathy and Torgy, who were in the water in their wetsuits. An enthusiastic Golden Lab also participated on his own, off the dock. The general consensus was that the log roll rescue was easiest on the victim, the feet first and head first rescues went better with a cooperative victim, and the gunwales on the Annie C should not dip below the waterline or she will fill rapidly with water. It was a valuable practice session We hope to get more participation next year.

5.       Communications: The Board of Directors approved $4500.00 total expenditure for the new website. The budget includes $2800.00 already approved for this year plus an additional $1300.00 in next year’s budget. Information will be sent to the membership about the website and a vote on the proposal is planned for the September 20 meeting, which will be at the Bowling Alley. Watch your emails for further details on the proposal.

New Business

Due to the re-carpeting project at the Library, our next meeting on September 20, at 7:30am, will be held at the Bowling Alley. Arrive early if you want coffee or breakfast. You will need to order at the counter. Marilyn Sollers, Treasurer, will bring a $25.00 check to pay for the meeting space.

The meeting was adjourned at 8:00 a.m.

The next Board meeting is Tuesday, September 24, 2019 at 10:30 a.m. at the Chamber of Commerce Meeting Room.

The next OARS meeting is Friday, September 20, 2019 at 7:30 a.m. at the Bowling Alley.

Respectfully submitted by Cathy Schaeffer, substitute Secretary for Nora McMillan.

 

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OARS MEETING MINUTES

August 16, 2019

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger at 7:30 a.m.

Present were: Peter Heffelfinger – President, Skip Dassler – Vice President, Marilyn Sollers – Treasurer, Cathy Schaeffer – Past-President and Safety Officer, and twelve other members. 

The minutes from the August 2, 2019 meeting were read and approved.

REPORTS

1.     Treasurer: Marilyn Sollers reported that the sale of row cards is going well.

2.       Membership: Mindy Sorensen reported that there are 12 new members which includes two members with 3-month memberships. The advertising and the signs is working well.

3.       Maintenance: David Jackson reported that there is good progress with the  work on the Bonaventure. After washing out the inside, the black paint will be applied to the bottom by Adair Orr in special protective gear.

Torgy has finished three of the eight oars. Three oars were refitted the previous day and the remaining two still need to have the leathers refitted. A new process with four needles makes the lacing go faster and better.

Bill Epler is making a few more toggles for the doors of the shelter. A team of Walter Guterbock, Cathy Schaeffer and Jim and Marilyn Sollers have taken all the measurements of the west wall of the shelter. Marilyn is waiting for an answer from Western Tarpaulin to her detailed email with six questions about the proposed work as shown on the original versus the modified drawing.

Skip Dassler and Charley Drake will work on the floorboard of the Erica next Monday.

4.       Safety: Cathy Schaeffer announced that the Rodeo will take place on Saturday, August 31 from 10-12 at Seafarer’s Dock. Meet at the shelter to row to the dock where practice of towing and knots is planned. Two people will be in the water to be rescued in ‘man-over-board’ exercises.

Cathy brought a thank you note from the Deaf School Students and also the certificate and ribbon of the City of Anacortes Award for the Pixie Boats in the Fourth of July Parade.

5.       Communications: Jack Darnton reported that Jon is evaluating the WIX Platform but is behind schedule due to his wife, Sharon’s back surgery. Jack and Jon will meet briefly later today. Jared is looking for a go or no-go decision late summer. Jack estimates the cost between four and eigth thousand.  It may be possible to straddle two budget years with half of the sum as down payment and half at completion. Options are to use the Operating Fund, to look for donations or use the Capital Fund which would be an accounting decision. Jack stressed the importance of the website to attract new members, provide communications and as a vehicle for fundraising.

New Business

Bill Testerman reported that he has a big binder with Sea Shanties in plastic protective sleeves that he can no longer store at his house. The shanties used to be sung at Potlucks which were held throughout the year. Cathy Schaeffer offered to take the binder and look to the Ukulele group for interest. Cathy also proposed that we could have a Potluck at the Seafarer’s Building on the Tuesdays, when the Anacortes Waterfront Alliance has the building at no charge from the port.

The meeting was adjourned at 8:00 a.m.

The next Board meeting is Tuesday, August 27, 2019 at 10:30 a.m. at the Chamber of Commerce Meeting Room.

The next OARS meeting is Friday, September 6, 2019 at 7:30 a.m. at the Library Meeting Room.

Respectfully submitted by Simone Spiess, substitute Secretary for Nora McMillan.

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    OARS MEETING MINUTES

August 2, 2019

LIBRARY MEETING ROOM

The meeting was called to order by President, Peter Heffelfinger at 7:30 a.m.

Present were: Peter Heffelfinger – President, Skip Dassler – Vice President, Marilyn Sollers – Treasurer, ten other members, including one new member, Colleen Ebright. 

The minutes from the July 19, 2019 meeting were read and approved.

REPORTS

1.     Treasurer: Marilyn Sollers provided handouts with a summary of the 2019 finance discussion and the wording of her four motions as follows: 

The board has discussed the issue that the maintenance of the Elizabeth Bonaventure and the Rescue along with the replacement of the West end of the shelter were not anticipated at the time the budget was presented to the membership.  Also the maintenance cost for the Erica was underestimated.  Per the by-laws expenditures $200 or more than budgeted are to be approved by the membership.  I am bringing four motions to the membership to approve necessary expenditures for the maintenance of the three boats, the accompanying trailers and the West end of the shelter replacement.  The accompanying July financial report has an added column to show the projected revenues and expenditures including the four motions as they are presented.

In regard to the Elizabeth Bonaventure the board has discussed the use of the Community Outreach funds for the maintenance of the boat and trailer.  The funds were originally raised for the operation of the programs using the Elizabeth Bonaventure including the maintenance of the boat and trailer.  Those funds were transferred to OARS when the Crew 4081 disbanded and transferred the boat and funds to OARS.  Those funds were used to create the Community Outreach Fund.

Marilyn provided a budget outlook for the projected 2019 yearend which showed that we have the funds to cover the increased expenses.

The following motions were introduced by Marilyn:

Motion number 1:

Be it moved that the maintenance chair be authorized to expend up to $800 for the maintenance of the Elizabeth Bonaventure and the trailer for said boat during the calendar year of 2019 and that the funds be appropriated from the Community Outreach fund.

The motion was seconded by Skip Dassler.  The motion was approved unanimously.

Motion number 2:

Be it moved that the maintenance chair be authorized to expend up to $200 for the maintenance of the Rescue during the calendar year of 2019 and that the funds be appropriated from the Operating Fund.

The motion was seconded by Mindy Sorensen and approved unanimously.

Motion number 3:

Be it moved that the maintenance chair be authorized to expend up to $1,000 for the replacement of the West end of the shelter upon recommendation by the Shelter Manager, presentation of an acceptable formal bid from a vendor based upon drawings of the current configuration of the West end of the shelter and approval by the Board of Directors.

This motion was seconded by Skip Dassler.

Chuck Ackerman proposed an amendment to Motion 3 stating that Capital Funds rather than Operating Funds be used for work on the west wall of the shelter.  The amendment was seconded by Jon Hodgdon and approved unanimously.

Subsequently, Motion number 3 was approved unanimously.

Below is the new wording of Motion number 3 as provided by Marilyn.

Motion number 3 as amended:

Be it moved that the maintenance chair be authorized to expend up to $1,000 for the replacement of the West end of the shelter upon recommendation by the Shelter Manager, presentation of an acceptable formal bid from a vendor based upon drawings of the current configuration of the West end of the shelter and approval by the Board of Directors and that the funds be appropriated from the Capital Fund.

Motion number 4:

Be it moved that the maintenance chair be authorized to expend up to $600 (which is $450 more than the amount budgeted) for the maintenance of the Erica during the calendar year of 2019 and that the funds be appropriated from the Operating Fund.

The motion was seconded by Chuck Ackerman and approved unanimously.

2.       Membership: Mindy Sorensen reported that three weeks of Friday Newbie Rows have resulted in two new members: John Okerman and Colleen Ebright which brings the membership total to 113. Chuck Ackerman plans on another Newbie Row later this morning.

3.       Maintenance: Skip Dassler reported for Robin Pestarino. The Erica is in the shelter but should not be taken out until the floorboard have been redone. The repair of the stern sheet by Jim Laurel looks great.  The work on the Elizabeth Bonaventure is progressing very well under David Jackson’s leadership. Skip estimates that it may be completed in one and a half weeks time. In the meantime there are about 18 to 20 immersion suits that need to be inspected and volunteers would be welcome. The trailer for the Elizabeth Bonaventure will be okay once a few electrical contacts have been fixed.  Cathy Schaefer will focus on coming up with a redesign of the west wall of the shelter in the coming weeks.

4.       Communications: Jack Darnton reported that he and Jon Hodgdon met with Jerry Harrison. Jerry could use the WIX platform for the website. Jerry is also a boater and is very willing to work with us. He would need to know our decision this summer to commit a November time slot for the project.  First, Jon will evaluate whether the WIX platform would allow him to do much of the ‘back door’ work and thus saves on cost.  Then, Jack and Jon will review what functions are essential to get started so that the requirements can be given to Jerry for a cost estimate.  As a guideline, Jack warned that he anticipates the cost will be more than the fifteen hundred dollars of the initial discussions and less than the fourteen thousand dollars which was at  the top end of the discussions. Jack expects to have the description of the essential function requirements ready for presentation at the August Board Meeting.

5.       Safety:  Skip Dassler reported for Cathy Schaeffer that the Rodeo will be held in August and that two OARS members plan to be in the water in wetsuits for the ‘Man-Over-Board’ exercises.

The meeting was adjourned at 8:00 a.m.

The next OARS meeting will be August 16, 2019 at 7:30 a.m. at the Library Meeting Room.

The next Board Meeting is August 27, 2019 at 10:30 a.m. at the Chamber of Commerce Meeting Room.

Respectfully submitted by Simone Spiess, substitute Secretary for Nora McMillan.

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  OARS MEETING MINUTES

July 19, 2019

LIBRARY MEETING ROOM

The meeting was called to order by President, Peter Heffelfinger at 7:30am.

Present were:  Peter Heffelfinger – President, Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, Marilyn Sollers – Treasurer, 12 other members plus guest Bonnie Bowers.

Bonnie Bowers, candidate for Port Commissioner, (unopposed) attended the meeting to get input on OARS needs, wants, and concerns in relation to the Port. She stated her main goals are 1. Maintain infrastructure, 2. Bring marine businesses to Anacortes, 3. Customer service, and 4. Environmental issues. Comments from the group were about dredged channels in Fidalgo Bay, the AWA / OARS maintenance building, hand-launch boat ramp, and restoring shore-side vegetation.

The minutes from July 5, 2019 were read and approved.

REPORTS

1.   Treasurer:  Marilyn Sollers reported that we now have a non-profit organization account with Bank of the Pacific. This has electronic bill-pay. She also expressed concerns about exceeding our budget for various club activities such as maintenance and advertising sandwich boards.

2.   Membership:  Mindy Sorensen reported we have another 3-month membership (August, September, and October). This brings our membership to 111. The Friday newbie rows have started. Robin and Chuck have 2 boats with new rowers for today. Rowers sign release forms and can row 3 times. Then they must join OARS to continue rowing.  Jack placed an article in the Anacortes American and a notice in the Clam Digger advertising the rows.

3.   Maintenance: Robin Pestarino reported the Erica is now at Jim Laurel’s. He is rebuilding the edge of the stern sheet. The Elizabeth Bonaventure will be lifted today, scrubbed at the car wash, and then go to Emerald Marine. David Jackson will manage the maintenance schedule. Torgy put leathers on one side of the oar locks for the Island Star because the oars were getting chafed. This makes the oars a tight fit.

4.   Communications: Jack Darnton and Jon Hodgdon sent out the website proposal to 2 venders. The 1st declined and the 2nd is interested but has had some personal issues so has not yet returned an estimate. Other venders may be consulted. Jack reported the total cost of the project may be $10,000 to $15,000. This was an estimate from the Arizona designer that did the Deaf School’s website.

5.   Safety:  Cathy Schaeffer reported the Rodeo will be scheduled sometime in August. She demonstrated red man-overboard lines that will be installed in the boats. She also reminded members to wear their life jackets. If they don’t have one of their own, they can wear OARS life jackets or the Port’s. Masters are responsible for their crews wearing a life jacket.

The meeting was adjourned at 8:10am.

The next Board Meeting is July 23, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

The next OARS meeting is August 2, 2019 at 7:30am at the Library Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

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OARS MEETING MINUTES

July 5, 2019

LIBRARY MEETING ROOM

The meeting was called to order by President, Peter Heffelfinger at 7:34am.

Present were:  Peter Heffelfinger – President, Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, Marilyn Sollers – Treasurer, 9 other members.

The minutes from June 21, 2019 were read and approved with corrections.

REPORTS

1.   Treasurer:  Marilyn Sollers reviewed the financial report for June. The registration for the trailer for the Rescue is due. Marilyn recommended we purchase an intermittent use registration. This was moved, seconded and passed.

2.   Membership:  Mindy Sorensen reported the Friday newbie rows will start after 4th of July on the 12th and 19th. Robin will be the Master for these rows. Members may be needed to fill in the seats on the boats.  Christine Mathes will coordinate the rows and she is purchasing new sandwich boards to advertise the rows. $100 was approved to purchase the sandwich boards. Jack placed an article in the Anacortes American and a notice in the Clam Digger advertising the rows.

3.   Shelter:  An order for replacement of the west wall panel with modifications will be placed with the original designer.

4.   Maintenance: Robin Pestarino reported we are behind 2 days due to the weather. The Erica is nearly finished. Next is the Elizabeth Bonaventure. This boat is now on a 2-year maintenance cycle. Robin discussed the budget for supplies. More will be needed for the Bonaventure. Next will be the Rescue. This will be its first time in the maintenance rotation.

5.   Communications: Jack Darnton and Jon Hodgdon sent out the website proposal to 2 venders. The 1st declined and the 2nd is interested but has not yet returned an estimate. Other venders may be consulted. The Board has asked for an estimate of the cost of completing the entire project.

6.   Safety:  Cathy Schaeffer reported the Rodeo will be scheduled sometime in August. It is an opportunity to learn and refresh Master skills.  Walt emailed an article about inflatable life vest maintenance.

NEW BUSINESS

The OARS group won an award for their participation in the 4th of July parade.

Marcella Garcia’s son used the Go-Pro to video the parade. Cathy has the video on her i-pad so she can edit it.

A card for Rudy Gahler was circulated for signatures of the members.

The meeting was adjourned at 7:52 am.

The next OARS meeting is July 19, 2019 at 7:30am at the Library Meeting Room.

The next Board Meeting is July 23, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

___________________________________________________________________________

OARS MEETING MINUTES

June 21, 2019

LIBRARY MEETING ROOM

The meeting was called to order by President, Peter Heffelfinger at 7:30am.

Present were:  Peter Heffelfinger – President, Skip Dassler - Vice-President, Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, Marilyn Sollers – Treasurer, 14 other members and 2 guests.

Christine Mathes introduced Jennifer Pitner and Renata May Bruck who gave a presentation about the Pool expansion.

The minutes from June 7, 2019 were read and approved with corrections.

REPORTS

1.   Treasurer:  Marilyn Sollers discussed changing banks from Banner Bank to Bank of the Pacific. She will be able to do more electronic banking. It was moved and seconded to move the bank account to Bank of the Pacific, and that the President and Treasurer will have signature authority. The motion passed.

2.   Membership:  Mindy Sorensen reported we have 110 members. She reported that the updated member roster and sub list is on the website. When the Manual is updated it will also be available on the website. The Friday newbie rows will start after 4th of July. Christine Mathes will coordinate the newbie rows. She requested signs for the newbie rows to be placed on the docks. It was moved and seconded and approved to purchase appropriate signs. 

3.   Shelter:  Walt Guterbock reported he received a bid from the original designer of the shelter. He will present it at the next Board Meeting. 

4.   Vice-President:  Skip Dassler discussed plans for the 4th of July Parade. Robin will drive her hotrod and Nora will pull the Island Star. They will get into the parade line at 7am. The Pixie Boats and Wear-A-Lifejacket Banner are included. All participants are arranged. 

5.   Maintenance: Cathy Schaeffer passed around the maintenance schedule for the Erica. Volunteers are encouraged to attend sessions Tuesdays and Wednesdays at 1:00pm and Fridays at 10:00am. All work is at Emerald Marine. The dozen star nuts for the oarlocks have arrived. 

6.   Communications: Jack Darnton and Jon Hodgdon continue to work on the Website.

NEW BUSINESS</

Tags: Minutes OARS 2020 OARS Meeting