Minutes OARS Meeting 2019

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OARS MEETING MINUTES

October 4, 2019

Library Meeting Room

The meeting was called to order by Vice-President, Skip Dassler at 7:30 a.m.

Present were: Skip Dassler – Vice President, Marilyn Sollers – Treasurer, Nora McMillan – Secretary, and 11 other members. 

The minutes from the September 20, 2019 meeting were read and approved with corrections.

REPORTS

1.   The Annual / Budget Meeting will be October 18. The Budget will be approved and there will be election of officers. Cathy Schaeffer will organize the meeting.

The Installation Meeting will be Wednesday, November 13, from 6 to 9 pm at Seafarer’s Memorial Park. It will be a dessert potluck.

2.   Treasurer:  Marilyn Sollers reviewed the September financials. She presented the current financial statement with budget projections for 2020. The Website has been moved to the Capital Fund, out of the Operating Fund. A donor pledged $10,000 to develop and launch the website with full functionality. The Board voted to increase the annual dues by $10 to $60 per year.

3.   Vice-President:  Skip Dassler discussed the Anacortes Waterfront Alliance (AWA) fall fundraiser. It will be Wednesday, October 16 from 6 – 9pm at Seafarer’s Memorial Park. AWA will provide the main dish; the remainder of the meal is potluck. AWA is the umbrella organization which supports youth and adult sailing classes, paddle boards, other small boats, and sponsors the Mess-About, and other events. They will be the owners of the proposed Maintenance Building. Proposed budget for the building is $300,000. OARS has committed to donating $50,000, and AWA $50,000. OARS will do a separate fundraising for the building. The land for the building is donated by the City. A survey will be done next week, looking at site preparation involving the bank.  There was a discussion about the restroom being public or tenant only.

4.   Maintenance: Robin Pestarino reported that boat maintenance for this year has been completed. She is developing a maintenance schedule through 2025. Every 4 years, the boats will receive full maintenance. Every 2 years bottom paint with any touch-ups needed. She also is preparing a spreadsheet of the history of prior boat maintenance. It was noted that the bottom paint is easily washed off when washing the boats for events or races. If it is down to the wood, Torgy recommended touching up with oil-based paint first, then the bottom paint. Torgy has repaired the leather sleeves for the Annie C. He also repaired the leather sleeves on the Island Star. It was also noted that the #4 oar is a little irregular and it works best to keep the oar at the middle of the leather while rowing. Charley and Skip will repair the aluminum trailer for the Island Star. The parts are arriving today.

5.   Shelter West Wall:  Marilyn Sollers reported the wall has been ordered.  It will be made with the 22 oz. fabric. The cost is about $1000 US dollars.  It will be delivered to Cathy Schaeffer’s house. Torgy has been working on the toggle replacement on the shelter doors.

6.   Safety: Cathy Schaeffer reminded Masters to record their annual updates in the manual at the shelter.

7.   Communications: Jack Darnton reports we are grateful for the $10,000 donation for the Website. This will require a re-boot to look at platforms and other development requirements to get the desired functionality.

NEW BUSINESS

Robin discussed the issue of Proxy-Absentee voting. Robert’s Rules of Order discourages this. A more in-depth discussion is needed before considering changing the By-Laws.

Archives: We have a new chair: Susan Smith. She is a retired librarian and will store the files at her home.

Torgy has a 1-inch belt available for $25.

The meeting was adjourned at 8:07 a.m.

The next OARS meeting is Friday, October 18, 2019 at 7:30 a.m. at the Library Meeting Room.

The next Board meeting is Tuesday, October 22, 2019 at 10:30 a.m. at the Chamber of Commerce Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

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OARS MEETING MINUTES

September 20, 2019

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger at 7:37 a.m.

Present were: Peter Heffelfinger – President, Skip Dassler – Vice President, Marilyn Sollers – Treasurer, Nora McMillan – Secretary, and 14 other members. 

The minutes from the September 6, 2019 meeting were read and approved with corrections.

REPORTS

1.   President: Peter Heffelfinger revised the agenda which was then approved.

2.   Membership: Mindy Sorensen reported that there are 111 members. The membership list and sub list have been updated on the website. 

3.   Treasurer:  Marilyn Sollers presented the current financial statement with budget projections for 2020. We are presently in a budget deficit situation. There was a discussion about the operating budget, expenses, and projected maintenance costs. Ways to increase funds included increasing membership dues and row cards. Also discussed was encouraging more masters (we have 24 but only 16 are active) to have more scheduled rows.  Membership numbers seem stable, but with a few less this year.

4.   Maintenance: Robin Pestarino reported that the port side of the Glide is scraped and encouraged people to be careful when entering the shelter. The orange float appears to be deteriorated, with rough areas and mussels growing. It can be turned around to avoid abrasion to the boat. The Glide is back in storage under the Preston. The Bonaventure now has a nice pink yoga mat protector to minimize scrapes. She discussed the maintenance schedule of every 2 years is better for our boats but does increase the costs. She found some more spare boat parts and will consolidate them at Emerald Marine. The Annie C has an oarlock with a loose leather sleeve, and 1 missing. Apparently, someone has placed the oarlock outboard rather than in the boat.

5.   Shed West Wall:  Marilyn Sollers reported her communication with the Canadian manufacturer Western Tarp Co of Ontario, CA. He has provided a revised bid.

6.   Communications: Jack Darnton reviewed the benefits of a new website. Much of the prep work has been done, much of the funding has already been budgeted. Information about the website and the Board’s recommendations were emailed to the membership in time for discussion and vote on the website. There was a discussion about proceeding with website, some concern expressed about the cost. The mission of the club and future of the club were discussed. Jack moved that OARS budget $1700 in 2020 to provide additional funding for the development and launch of a new web site, and budget $370 per year for associated ongoing annual fees. The motion was seconded. There were 12 yes votes, 1 no and 1 abstention. The motion passed.

7.   The toggle replacement on the shed doors was tabled for a future meeting.

The meeting was adjourned at 8:30 a.m.

The next Board meeting is Tuesday, September 24, 2019 at 10:30 a.m. at the Chamber of Commerce Meeting Room.

The next OARS meeting is Friday, October 4, 2019 at 7:30 a.m. at the Library Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

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OARS MEETING MINUTES

September 6, 2019

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger at 7:30 a.m.

Present were: Peter Heffelfinger – President, Skip Dassler – Vice President, Marilyn Sollers – Treasurer, Cathy Schaeffer – Past-President and Safety Officer, and twelve other members. 

The minutes from the August 16, 2019 meeting were read and approved.

REPORTS

1.     Treasurer: Marilyn Sollers reported the August financials.

2.       Membership: Mindy Sorensen reported that there are 111 total members, including 8 Honorary members. Several 3-month memberships have been sold as well. The website has been updated.

3.       Maintenance: Cathy reported that the Bonaventure will be completed in 2-3 weeks. Current work is focused on the bottom caulking and painting. The oars are all complete with new leathers or refitted leathers. The Rescue will be refinished in 2020.

4.       Safety: Cathy Schaeffer reported that the Row-deo was well attended, with 16 members participating in man-overboard drills. Each boat did 4-5 rescues of the volunteers, Cathy and Torgy, who were in the water in their wetsuits. An enthusiastic Golden Lab also participated on his own, off the dock. The general consensus was that the log roll rescue was easiest on the victim, the feet first and head first rescues went better with a cooperative victim, and the gunwales on the Annie C should not dip below the waterline or she will fill rapidly with water. It was a valuable practice session We hope to get more participation next year.

5.       Communications: The Board of Directors approved $4500.00 total expenditure for the new website. The budget includes $2800.00 already approved for this year plus an additional $1300.00 in next year’s budget. Information will be sent to the membership about the website and a vote on the proposal is planned for the September 20 meeting, which will be at the Bowling Alley. Watch your emails for further details on the proposal.

New Business

Due to the re-carpeting project at the Library, our next meeting on September 20, at 7:30am, will be held at the Bowling Alley. Arrive early if you want coffee or breakfast. You will need to order at the counter. Marilyn Sollers, Treasurer, will bring a $25.00 check to pay for the meeting space.

The meeting was adjourned at 8:00 a.m.

The next Board meeting is Tuesday, September 24, 2019 at 10:30 a.m. at the Chamber of Commerce Meeting Room.

The next OARS meeting is Friday, September 20, 2019 at 7:30 a.m. at the Bowling Alley.

Respectfully submitted by Cathy Schaeffer, substitute Secretary for Nora McMillan.

 

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OARS MEETING MINUTES

August 16, 2019

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger at 7:30 a.m.

Present were: Peter Heffelfinger – President, Skip Dassler – Vice President, Marilyn Sollers – Treasurer, Cathy Schaeffer – Past-President and Safety Officer, and twelve other members. 

The minutes from the August 2, 2019 meeting were read and approved.

REPORTS

1.     Treasurer: Marilyn Sollers reported that the sale of row cards is going well.

2.       Membership: Mindy Sorensen reported that there are 12 new members which includes two members with 3-month memberships. The advertising and the signs is working well.

3.       Maintenance: David Jackson reported that there is good progress with the  work on the Bonaventure. After washing out the inside, the black paint will be applied to the bottom by Adair Orr in special protective gear.

Torgy has finished three of the eight oars. Three oars were refitted the previous day and the remaining two still need to have the leathers refitted. A new process with four needles makes the lacing go faster and better.

Bill Epler is making a few more toggles for the doors of the shelter. A team of Walter Guterbock, Cathy Schaeffer and Jim and Marilyn Sollers have taken all the measurements of the west wall of the shelter. Marilyn is waiting for an answer from Western Tarpaulin to her detailed email with six questions about the proposed work as shown on the original versus the modified drawing.

Skip Dassler and Charley Drake will work on the floorboard of the Erica next Monday.

4.       Safety: Cathy Schaeffer announced that the Rodeo will take place on Saturday, August 31 from 10-12 at Seafarer’s Dock. Meet at the shelter to row to the dock where practice of towing and knots is planned. Two people will be in the water to be rescued in ‘man-over-board’ exercises.

Cathy brought a thank you note from the Deaf School Students and also the certificate and ribbon of the City of Anacortes Award for the Pixie Boats in the Fourth of July Parade.

5.       Communications: Jack Darnton reported that Jon is evaluating the WIX Platform but is behind schedule due to his wife, Sharon’s back surgery. Jack and Jon will meet briefly later today. Jared is looking for a go or no-go decision late summer. Jack estimates the cost between four and eigth thousand.  It may be possible to straddle two budget years with half of the sum as down payment and half at completion. Options are to use the Operating Fund, to look for donations or use the Capital Fund which would be an accounting decision. Jack stressed the importance of the website to attract new members, provide communications and as a vehicle for fundraising.

New Business

Bill Testerman reported that he has a big binder with Sea Shanties in plastic protective sleeves that he can no longer store at his house. The shanties used to be sung at Potlucks which were held throughout the year. Cathy Schaeffer offered to take the binder and look to the Ukulele group for interest. Cathy also proposed that we could have a Potluck at the Seafarer’s Building on the Tuesdays, when the Anacortes Waterfront Alliance has the building at no charge from the port.

The meeting was adjourned at 8:00 a.m.

The next Board meeting is Tuesday, August 27, 2019 at 10:30 a.m. at the Chamber of Commerce Meeting Room.

The next OARS meeting is Friday, September 6, 2019 at 7:30 a.m. at the Library Meeting Room.

Respectfully submitted by Simone Spiess, substitute Secretary for Nora McMillan.

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    OARS MEETING MINUTES

August 2, 2019

LIBRARY MEETING ROOM

The meeting was called to order by President, Peter Heffelfinger at 7:30 a.m.

Present were: Peter Heffelfinger – President, Skip Dassler – Vice President, Marilyn Sollers – Treasurer, ten other members, including one new member, Colleen Ebright. 

The minutes from the July 19, 2019 meeting were read and approved.

REPORTS

1.     Treasurer: Marilyn Sollers provided handouts with a summary of the 2019 finance discussion and the wording of her four motions as follows: 

The board has discussed the issue that the maintenance of the Elizabeth Bonaventure and the Rescue along with the replacement of the West end of the shelter were not anticipated at the time the budget was presented to the membership.  Also the maintenance cost for the Erica was underestimated.  Per the by-laws expenditures $200 or more than budgeted are to be approved by the membership.  I am bringing four motions to the membership to approve necessary expenditures for the maintenance of the three boats, the accompanying trailers and the West end of the shelter replacement.  The accompanying July financial report has an added column to show the projected revenues and expenditures including the four motions as they are presented.

In regard to the Elizabeth Bonaventure the board has discussed the use of the Community Outreach funds for the maintenance of the boat and trailer.  The funds were originally raised for the operation of the programs using the Elizabeth Bonaventure including the maintenance of the boat and trailer.  Those funds were transferred to OARS when the Crew 4081 disbanded and transferred the boat and funds to OARS.  Those funds were used to create the Community Outreach Fund.

Marilyn provided a budget outlook for the projected 2019 yearend which showed that we have the funds to cover the increased expenses.

The following motions were introduced by Marilyn:

Motion number 1:

Be it moved that the maintenance chair be authorized to expend up to $800 for the maintenance of the Elizabeth Bonaventure and the trailer for said boat during the calendar year of 2019 and that the funds be appropriated from the Community Outreach fund.

The motion was seconded by Skip Dassler.  The motion was approved unanimously.

Motion number 2:

Be it moved that the maintenance chair be authorized to expend up to $200 for the maintenance of the Rescue during the calendar year of 2019 and that the funds be appropriated from the Operating Fund.

The motion was seconded by Mindy Sorensen and approved unanimously.

Motion number 3:

Be it moved that the maintenance chair be authorized to expend up to $1,000 for the replacement of the West end of the shelter upon recommendation by the Shelter Manager, presentation of an acceptable formal bid from a vendor based upon drawings of the current configuration of the West end of the shelter and approval by the Board of Directors.

This motion was seconded by Skip Dassler.

Chuck Ackerman proposed an amendment to Motion 3 stating that Capital Funds rather than Operating Funds be used for work on the west wall of the shelter.  The amendment was seconded by Jon Hodgdon and approved unanimously.

Subsequently, Motion number 3 was approved unanimously.

Below is the new wording of Motion number 3 as provided by Marilyn.

Motion number 3 as amended:

Be it moved that the maintenance chair be authorized to expend up to $1,000 for the replacement of the West end of the shelter upon recommendation by the Shelter Manager, presentation of an acceptable formal bid from a vendor based upon drawings of the current configuration of the West end of the shelter and approval by the Board of Directors and that the funds be appropriated from the Capital Fund.

Motion number 4:

Be it moved that the maintenance chair be authorized to expend up to $600 (which is $450 more than the amount budgeted) for the maintenance of the Erica during the calendar year of 2019 and that the funds be appropriated from the Operating Fund.

The motion was seconded by Chuck Ackerman and approved unanimously.

2.       Membership: Mindy Sorensen reported that three weeks of Friday Newbie Rows have resulted in two new members: John Okerman and Colleen Ebright which brings the membership total to 113. Chuck Ackerman plans on another Newbie Row later this morning.

3.       Maintenance: Skip Dassler reported for Robin Pestarino. The Erica is in the shelter but should not be taken out until the floorboard have been redone. The repair of the stern sheet by Jim Laurel looks great.  The work on the Elizabeth Bonaventure is progressing very well under David Jackson’s leadership. Skip estimates that it may be completed in one and a half weeks time. In the meantime there are about 18 to 20 immersion suits that need to be inspected and volunteers would be welcome. The trailer for the Elizabeth Bonaventure will be okay once a few electrical contacts have been fixed.  Cathy Schaefer will focus on coming up with a redesign of the west wall of the shelter in the coming weeks.

4.       Communications: Jack Darnton reported that he and Jon Hodgdon met with Jerry Harrison. Jerry could use the WIX platform for the website. Jerry is also a boater and is very willing to work with us. He would need to know our decision this summer to commit a November time slot for the project.  First, Jon will evaluate whether the WIX platform would allow him to do much of the ‘back door’ work and thus saves on cost.  Then, Jack and Jon will review what functions are essential to get started so that the requirements can be given to Jerry for a cost estimate.  As a guideline, Jack warned that he anticipates the cost will be more than the fifteen hundred dollars of the initial discussions and less than the fourteen thousand dollars which was at  the top end of the discussions. Jack expects to have the description of the essential function requirements ready for presentation at the August Board Meeting.

5.       Safety:  Skip Dassler reported for Cathy Schaeffer that the Rodeo will be held in August and that two OARS members plan to be in the water in wetsuits for the ‘Man-Over-Board’ exercises.

The meeting was adjourned at 8:00 a.m.

The next OARS meeting will be August 16, 2019 at 7:30 a.m. at the Library Meeting Room.

The next Board Meeting is August 27, 2019 at 10:30 a.m. at the Chamber of Commerce Meeting Room.

Respectfully submitted by Simone Spiess, substitute Secretary for Nora McMillan.

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  OARS MEETING MINUTES

July 19, 2019

LIBRARY MEETING ROOM

The meeting was called to order by President, Peter Heffelfinger at 7:30am.

Present were:  Peter Heffelfinger – President, Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, Marilyn Sollers – Treasurer, 12 other members plus guest Bonnie Bowers.

Bonnie Bowers, candidate for Port Commissioner, (unopposed) attended the meeting to get input on OARS needs, wants, and concerns in relation to the Port. She stated her main goals are 1. Maintain infrastructure, 2. Bring marine businesses to Anacortes, 3. Customer service, and 4. Environmental issues. Comments from the group were about dredged channels in Fidalgo Bay, the AWA / OARS maintenance building, hand-launch boat ramp, and restoring shore-side vegetation.

The minutes from July 5, 2019 were read and approved.

REPORTS

1.   Treasurer:  Marilyn Sollers reported that we now have a non-profit organization account with Bank of the Pacific. This has electronic bill-pay. She also expressed concerns about exceeding our budget for various club activities such as maintenance and advertising sandwich boards.

2.   Membership:  Mindy Sorensen reported we have another 3-month membership (August, September, and October). This brings our membership to 111. The Friday newbie rows have started. Robin and Chuck have 2 boats with new rowers for today. Rowers sign release forms and can row 3 times. Then they must join OARS to continue rowing.  Jack placed an article in the Anacortes American and a notice in the Clam Digger advertising the rows.

3.   Maintenance: Robin Pestarino reported the Erica is now at Jim Laurel’s. He is rebuilding the edge of the stern sheet. The Elizabeth Bonaventure will be lifted today, scrubbed at the car wash, and then go to Emerald Marine. David Jackson will manage the maintenance schedule. Torgy put leathers on one side of the oar locks for the Island Star because the oars were getting chafed. This makes the oars a tight fit.

4.   Communications: Jack Darnton and Jon Hodgdon sent out the website proposal to 2 venders. The 1st declined and the 2nd is interested but has had some personal issues so has not yet returned an estimate. Other venders may be consulted. Jack reported the total cost of the project may be $10,000 to $15,000. This was an estimate from the Arizona designer that did the Deaf School’s website.

5.   Safety:  Cathy Schaeffer reported the Rodeo will be scheduled sometime in August. She demonstrated red man-overboard lines that will be installed in the boats. She also reminded members to wear their life jackets. If they don’t have one of their own, they can wear OARS life jackets or the Port’s. Masters are responsible for their crews wearing a life jacket.

The meeting was adjourned at 8:10am.

The next Board Meeting is July 23, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

The next OARS meeting is August 2, 2019 at 7:30am at the Library Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

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OARS MEETING MINUTES

July 5, 2019

LIBRARY MEETING ROOM

The meeting was called to order by President, Peter Heffelfinger at 7:34am.

Present were:  Peter Heffelfinger – President, Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, Marilyn Sollers – Treasurer, 9 other members.

The minutes from June 21, 2019 were read and approved with corrections.

REPORTS

1.   Treasurer:  Marilyn Sollers reviewed the financial report for June. The registration for the trailer for the Rescue is due. Marilyn recommended we purchase an intermittent use registration. This was moved, seconded and passed.

2.   Membership:  Mindy Sorensen reported the Friday newbie rows will start after 4th of July on the 12th and 19th. Robin will be the Master for these rows. Members may be needed to fill in the seats on the boats.  Christine Mathes will coordinate the rows and she is purchasing new sandwich boards to advertise the rows. $100 was approved to purchase the sandwich boards. Jack placed an article in the Anacortes American and a notice in the Clam Digger advertising the rows.

3.   Shelter:  An order for replacement of the west wall panel with modifications will be placed with the original designer.

4.   Maintenance: Robin Pestarino reported we are behind 2 days due to the weather. The Erica is nearly finished. Next is the Elizabeth Bonaventure. This boat is now on a 2-year maintenance cycle. Robin discussed the budget for supplies. More will be needed for the Bonaventure. Next will be the Rescue. This will be its first time in the maintenance rotation.

5.   Communications: Jack Darnton and Jon Hodgdon sent out the website proposal to 2 venders. The 1st declined and the 2nd is interested but has not yet returned an estimate. Other venders may be consulted. The Board has asked for an estimate of the cost of completing the entire project.

6.   Safety:  Cathy Schaeffer reported the Rodeo will be scheduled sometime in August. It is an opportunity to learn and refresh Master skills.  Walt emailed an article about inflatable life vest maintenance.

NEW BUSINESS

The OARS group won an award for their participation in the 4th of July parade.

Marcella Garcia’s son used the Go-Pro to video the parade. Cathy has the video on her i-pad so she can edit it.

A card for Rudy Gahler was circulated for signatures of the members.

The meeting was adjourned at 7:52 am.

The next OARS meeting is July 19, 2019 at 7:30am at the Library Meeting Room.

The next Board Meeting is July 23, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

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OARS MEETING MINUTES

June 21, 2019

LIBRARY MEETING ROOM

The meeting was called to order by President, Peter Heffelfinger at 7:30am.

Present were:  Peter Heffelfinger – President, Skip Dassler - Vice-President, Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, Marilyn Sollers – Treasurer, 14 other members and 2 guests.

Christine Mathes introduced Jennifer Pitner and Renata May Bruck who gave a presentation about the Pool expansion.

The minutes from June 7, 2019 were read and approved with corrections.

REPORTS

1.   Treasurer:  Marilyn Sollers discussed changing banks from Banner Bank to Bank of the Pacific. She will be able to do more electronic banking. It was moved and seconded to move the bank account to Bank of the Pacific, and that the President and Treasurer will have signature authority. The motion passed.

2.   Membership:  Mindy Sorensen reported we have 110 members. She reported that the updated member roster and sub list is on the website. When the Manual is updated it will also be available on the website. The Friday newbie rows will start after 4th of July. Christine Mathes will coordinate the newbie rows. She requested signs for the newbie rows to be placed on the docks. It was moved and seconded and approved to purchase appropriate signs. 

3.   Shelter:  Walt Guterbock reported he received a bid from the original designer of the shelter. He will present it at the next Board Meeting. 

4.   Vice-President:  Skip Dassler discussed plans for the 4th of July Parade. Robin will drive her hotrod and Nora will pull the Island Star. They will get into the parade line at 7am. The Pixie Boats and Wear-A-Lifejacket Banner are included. All participants are arranged. 

5.   Maintenance: Cathy Schaeffer passed around the maintenance schedule for the Erica. Volunteers are encouraged to attend sessions Tuesdays and Wednesdays at 1:00pm and Fridays at 10:00am. All work is at Emerald Marine. The dozen star nuts for the oarlocks have arrived. 

6.   Communications: Jack Darnton and Jon Hodgdon continue to work on the Website.

NEW BUSINESS

A letter to nominate Rudy Gahler for an honorary membership has been received. There was a discussion about the criteria used to identify candidates for honorary membership. It will be included in the Policy Manual when it is updated.

David Jackson requested 2 volunteers to help with Port Townsend’s long boat Townsend when it is here.

The meeting was adjourned at 8:10 am.

The next Board Meeting is June 25, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

The Fourth of July Parade is Thursday, July 4, 2019.

The next OARS meeting is July 5, 2019 at 7:30am at the Library Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

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OARS MEETING MINUTES

June 7, 2019

LIBRARY MEETING ROOM

The meeting was called to order by President, Peter Heffelfinger at 7:30am.

Present were:  Peter Heffelfinger – President, Skip Dassler - Vice-President, Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, Marilyn Sollers – Treasurer, and 10 other members.

The minutes from May 17, 2019 were read and approved with corrections.

REPORTS

1.   Treasurer:  Marilyn Sollers reviewed the financial report for May. She reported the annual moorage fee was slightly higher, but she had budgeted for that. Robin reported that the tires on the wooden dolly need to be replaced. This should be about $50.

2.   President:  Peter Heffelfinger reported the TSCA membership card has arrived. He will get the member name changed to OARS.

3.   Membership:  Mindy Sorensen reported we now have 110 members. Dawn Clyde has a 3-month membership and Aurora Everhart is a new member. She will row Thursday afternoon with the Soroptimists. Six masters will participate in the Friday newbie rows. These will start after 4th of July. Christine Mathes will coordinate the newbie rows. Several people from the Waterfront Festival showed an interest in rowing and information has been emailed to them.

4.   There was a discussion about plans for the new pools. $28 million is expected cost – $14 million bond and $14 million fundraiser. This would be about $100/year per household. Robin also discussed plans for an additional indoor track.

5.   Vice-President:  Skip reported that the Waterfront Festival went well. Cathy reported the Deaf School had their last row of the season and they all went to lunch after at the Cabana. The next community sail on the Elizabeth Bonaventure is June 23, 1-3pm. It was agreed that in order to row, the person must be at least age 12. They must be able to handle the oars. General Marina and Coast Guard regulations require that 12 and under must wear life-preservers when on the docks. Skip discussed plans for the 4th of July Parade.

6.   Maintenance:  Torgy reported the new toggles on the shelter door seem to be okay. Walt suggested waiting through a winter season to see how they hold up. He also reported that he has not heard back yet from the company for the west end of the shelter. The brass oarlocks for the Island Star seem to have been misplaced. It was decided to order about a dozen replacement star nuts for the Concept 2 oarlocks on the Star.

7.   Communications: Jack Darnton and Jon Hodgdon continue to work on the Website. They are about ready to give the website information to the 2 designers. They plan to discuss after July 4. The budget for the Website is $2500.

NEW BUSINESS

Robin announced the new blue notebook which holds the liability forms. It will be stored in the box at the shelter.

Letty bought 2 used Concept 2 oars and donated them for club use.

Rudy Galler is celebrating his 92nd birthday. He has been a long-time member of OARS. He is recovering from a herniated disc and won’t be able to row. He does hope to start running again. It was suggested he be considered for an honorary membership.

The Salish Star in Port Townsend was damaged in a winter storm.

The meeting was adjourned at 8:15 am.

The next OARS meeting is June 21, 2019 at 7:30am at the Library Meeting Room.

The next Board Meeting is June 25, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

The Fourth of July Parade is July 4, 2019.

Respectfully submitted by Nora McMillan, Secretary

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OARS Meeting Minutes

May 17, 2019

Library Meeting Room

The meeting was called to order by Vice-President, Skip Dassler at 7:30am.

Present were:  Skip Dassler, Vice-President, Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, and 12 other members.

The minutes from May 3, 2019 were read and approved with corrections.

REPORTS

1.   Walt reported on the restroom codes. Both the new and old codes will be used on Wednesdays.

2.   Membership:  Mindy Sorensen reported Sandy Farrell is a new member. She sent the Masters an email requesting their availability for the summer newbie rows. She has contacted Christine Mathes to coordinate the newbie rows. 

3.   Vice-President:  Skip thanked everyone who helped at the Small Boat Messabout this Saturday. The event was covered on the front page of the Anacortes American. Approximately 30 boats of all sorts and many community members participated in the event.

The next community event is the Waterfront Festival, June 1-2. OARS will have a booth and will need volunteers for booth sitting. The Island Star will be on display at the booth. Cathy Schaeffer sent around a sign-up sheet for the event.

4.   Maintenance:  Robin Pestarino reviewed the repair to the non-skid flooring in the Annie C. It seems to be working well. The cleat has also been repaired.

The Erica is under the Preston and is scheduled for maintenance mid-June at Emerald Marine. The Erica and the Glide alternate their maintenance schedules.  

The next boat scheduled is the Elizabeth Bonaventure and then the Rescue.

5.   Shelter:  Walt Guterbock reported that he, Torgy and Skip installed new toggles on one door. He spoke to Bill McGaw who stated that the west end of the shelter was made by the same Canadian company that made the shelter. Although that company is out of business, the person has another company and can make the repair. The original plans for the shelter were given to him and he will be able to make a duplicate west end. The cost is estimated to be about $1000.

6.   Safety:  Cathy Schaeffer reported the Deaf School had it’s first row. They do have some difficulty rowing together. She will try to get 2 boats so they can divide up the kids.

The Bonaventure will have Sunday sails starting May 26, June 2, and June 23.

7.   4th of July:  Walt suggested we start planning for OARS participation.

8.   Communications: Jack Darnton and Jon Hodgdon continue to work on the Website. They plan to present a report at the Board Meeting.

NEW BUSINESS

Robin provided information on the progress of AWA’s building plans. OARS will contribute $50,000 which will have to be raised. OARS will have one bay dedicated to OARS. Skip expects it will be run like a tool library for scheduling, etc. There continues to be a lot of planning involved with all the groups with interest in the project. There will continue to be a hand launch ramp. Individuals are encouraged to join AWA to increase the membership numbers. There was a discussion about possibly incorporating AWA membership with OARS membership.

The meeting was adjourned at 8:05 am.

The next Board Meeting is May 28, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

The Waterfront Festival is June 1-2, 2019.

The next OARS meeting is June 7, 2019 at 7:30am at the Library Meeting Room.

Respectfully submitted by Nora McMillan, Secretary

____________________________________________________________________________

OARS Meeting Minutes

May 3, 2019

Library Meeting Room

The meeting was called to order by President, Peter Heffelfinger at 7:30am.

Present were:  Peter Heffelfinger – President, Cathy Schaeffer – Past-President and Safety Officer, Nora McMillan – Secretary, Marilyn Sollers – Treasurer and 11 other members.

The minutes from April 19, 2019 were read and approved.

REPORTS

1.   President:  Peter Heffelfinger noted that our insurance policy is quite confusing. He will make an appointment with Scott Richards to review coverage and get an easily read summary.

Peter paid $75 to be a Silver Sponsor level member of the Traditional Small Craft Association, Mystic, CT. This national organization provides insurance coverage for community events such as our Mess-About.

2.   Treasurer:  Marilyn Sollers reviewed the April financial report. Most of our revenue came from row cards. The Capital Fund is divided between the checking account and a CD. Walt noted that the cost of repairing the shelter would be several thousand dollars.

3.   Membership:  Mindy Sorensen reported there are 107 paid members, 8 honorary members and now 2 friends.

4.   Maintenance:  Robin Pestarino and Torgy Torgersen are out of town.

The Erica will come out of the water Monday, May 7th for repair work. It will be swapped with the Glide.

Torgy made tholepin protectors for the Glide using lighter and heavier weight leathers. The thicker leather appears to work better. He will make wooden toggles for the door fasteners.

Marilyn attended the grommet making session with Torgy.

5.   Mess-About:  Skip Dassler reviewed the schedule for the Mess-About. Friday afternoon several members will help at the small boat lift/hoist from 4:30pm – 6:00pm.

Saturday will have Dock Masters with reflective vests, and rotating members to assist with community rows. There will be insurance releases for guests to sign prior to participating on the boats.

Following the Mess-About, there will be an AWA fund-raising dinner at Seafarer’s Park at 5:30pm.

6.   Restroom facilities: The Port plans a trial period starting May 10 of restricting access to the restrooms. Tenants and guests will be issued a card to open the restrooms. Peter wrote a letter to the Port re: OARS needs and preferences for a card vs a code number.

7.   Communications: Jack Darnton and Jon Hodgdon are working hard on the Website. They plan to present a report at the Board Meeting.

8.   Safety:  Cathy Schaeffer reported that Lady Oars will be participating in the Lake Whatcom race. Using the lake requires an inspection for invasive species. Cathy has completed the invasive species certification test.

The turn signals on the trailer for the Annie C have been repaired. A broken bulb was replaced. Due to the design of the turn signals, they will eventually need to be replaced.

NEW BUSINESS

Walt Guterbock needs help with repair of the boat shelter. For example, what materials are needed. It was suggested that Bill McGoff may be able to help. Other sources might be Tarp World in Puyallup, and Pacific Party Canopies here locally. It was also suggested leaving the panel off. However, this would expose the boats to increased sun and water damage.

The meeting was adjourned at 8:05 am.

The next OARS meeting is May 17, 2019 at 7:30am at the Library Meeting Room.

The next Board Meeting is May 28, 2019 at 10:30am at the Chamber of Commerce Meeting Room.

Small Boat Mess-About Friday May 10, 10am to 5pm and Saturday May 11

Tags: Minutes OARS 2019 OARS Meeting